LLC Name Search & Lookup (Helpful Guide)

LLC BUSINESS NAME SEARCH

Are you thinking about starting your dream business? First things first—you need the perfect name!

With our LLC Name Search guide for all 50 states, you can quickly check if your name is available and compliant with state laws and reserve it before anyone else.

Should You Conduct a Name Search or an LLC Lookup?

Absolutely! Here’s why you must conduct an LLC name search first when starting an LLC:

  • Avoid Legal Issues: Choosing an LLC name already registered can lead to costly legal disputes, fines, or even being forced to rebrand your business. Conducting a name search ensures you’re in the clear.
  • State Compliance: Every state has specific rules about LLC names, such as requiring them to be distinguishable from others and include identifiers like “LLC” or “Limited Liability Company.” A name search helps you meet these requirements.
  • Brand Protection: Your business name is your identity. Ensuring it’s available protects your brand and prevents others from confusing your business with competitors.
  • Professional Credibility: A unique name makes your business look professional and trustworthy, helping you stand out to customers and partners.
  • Streamline Registration: Finding out your desired name is already taken after submitting your paperwork can delay the process. A name search lets you move forward without hiccups.
  • Trademark and Domain Name Considerations: A name search helps identify whether your LLC name can also be trademarked or if a matching domain name is available, crucial for online branding.
  • Future Expansion: If you plan to expand to other states, a name lookup ensures your name doesn’t clash with existing businesses there, saving you future headaches.

LLC Name Search in the United States (Step-by-Step Guide)

Finding the perfect business name starts with ensuring it’s available. Here’s how to perform an LLC name search:

Step 1: Understand Your State’s LLC Naming Rules

Each state has specific rules for LLC names. Generally, your name must:

  • Include a designator like “LLC,” “L.L.C.,” or “Limited Liability Company.”
  • Avoid restricted words such as “Bank,” “Insurance,” or “Trust,” unless you meet additional legal requirements.
  • Be distinguishable from other registered entities in the state.
Tip

Review your state’s LLC guidelines on the Secretary of State’s website for detailed naming rules.

Step 2: Access Your State’s Business Entity Search Tool

Most states provide an online platform to check the availability of business names and verify existing LLCs. These tools are essential for performing a thorough name search and ensuring compliance with state requirements.

State-Specific LLC Name Searches & Lookups

If you need additional or specific help to start an LLC in any of the states, check out these valuable resources:

Step 3: Perform a Thorough Search

Conducting a detailed search is critical to ensure your LLC name is unique and compliant with state regulations.

Start by testing multiple variations of your desired name to cover all possibilities. For instance, include and exclude common suffixes like “LLC,” “L.L.C.,” or “Co.” to see how your name might appear in different formats.

This step helps identify whether minor differences, such as adding “LLC” to a name, would still conflict with an existing business.

Step 4: Review the search results for name availability

After performing a thorough search, take a moment to look through the results displayed. The database will show you all entities that match your search criteria.

If the search displays no result, it’s a strong indicator that the name is available. If your desired LLC name is listed, it’s already taken, and you have to consider a different name.

Save Time & Money with Northwest!

Save $300 in formation fee today when you form your new LLC with Northwest Registered Agent. You get one year of free registered agent services and $39 filing discount.

Important LLC Naming Guidelines and Requirements in the United States

When choosing a name for your LLC, it’s crucial to follow certain naming rules and guidelines to ensure compliance and avoid legal issues.

Below are the key factors to consider when naming your LLC in the United States.

1. Inclusion of LLC or Limited Liability Company

Your LLC name must include a designation that clearly identifies it as a limited liability company.

This designation can take the following forms:

  • “LLC”
  • “L.L.C.”
  • “Limited Liability Company”

This ensures that the public understands your business structure and that your LLC is distinct from other types of entities, like corporations or sole proprietorships.

2. Name Uniqueness

The name you choose for your LLC must be unique and distinguishable from any other registered business name in the state where you plan to operate. It cannot be the same as, or even too similar to, an existing LLC or corporation.

If the name is too similar to another business, it could be rejected during registration.

3. No Use of Restricted Words

Certain words are restricted in LLC names and cannot be used without special permission or licensing. These words are typically related to regulated industries or professions.

Examples include:

  • “Bank,” “Trust,” or “Insurance” (unless licensed in these areas)
  • “University,” “College,” or “Institute” (often requires accreditation)
  • “Medical,” “Attorney,” or “Law” (may require professional certification or approval)

Each state has its own list of restricted terms, so check with your state’s rules before using such words in your LLC name.

4. Avoiding Misleading Names

The name should reflect the actual business activities or the industry you are in and not mislead the public about the nature of your business.

For example, using terms that imply your LLC is a governmental entity, a nonprofit, or an educational institution when it is not can lead to confusion or legal consequences.

Misleading names could result in your LLC registration being rejected or require you to modify the name before approval.

5. Naming Considerations for Future Expansion

If you plan to expand your LLC to other states, it’s wise to consider how your name might be received and accepted in other jurisdictions.

Some names available in one state may already be in use in another, which could create complications down the line.

Perform name searches in all states where you plan to operate to avoid future conflicts. Be mindful of potential trademark issues when your LLC name expands beyond your home state.

6. Avoiding Confusion with Other Business Entities

To ensure your LLC name is distinguishable, avoid choosing names that could easily be confused with other types of business entities, such as corporations or partnerships.

For example, “ABC Corporation” or “XYZ Limited” may create confusion and complicate legal matters.

Check your state’s database for LLCs and other business types (corporations, partnerships) to confirm name availability.

7. State-Specific Guidelines

Each state has slightly different rules when it comes to naming an LLC. It’s important to familiarize yourself with the naming guidelines of your specific state by visiting the official website of the Secretary of State or the business division.

Examples:

  • California requires LLC names to be “distinctly different” from any other registered name, while some states are more lenient in this regard.
  • States like Texas or New York may have additional specific rules for name format, including how to handle punctuation or abbreviations.

8. Name Reservation (Optional)

If you find that your desired name is available but you’re not yet ready to file your LLC paperwork, many states offer a name reservation service. This allows you to reserve the name for a certain period, typically between 30 and 120 days.

Name reservations usually require a small fee and are a useful option to lock in a name before filing the LLC formation documents.

What Words are not allowed in my LLC name?

When forming your LLC, avoid certain words in the name because they can be prohibited, restricted, or require special approval due to legal, regulatory, or public safety reasons.

Below is a breakdown of words that may cause issues when choosing your LLC name.

Prohibited Words (Cannot Be Used)

These words are strictly not allowed in your LLC name because they imply a different type of business or entity, suggest illegal activity, or may mislead the public.

  • Bank: This word implies a financial institution that deals with deposits, loans, and other banking services. To use “bank” in your name, you would need to be chartered as a legal bank and regulated by state or federal banking authorities.
  • Insurance: Using the word “insurance” implies that your business is involved in the sale or provision of insurance. This requires a special license from the state insurance commission, which most LLCs do not have.
  • Trust: “Trust” is associated with a fiduciary responsibility involving legal, financial, or estate planning services. If used in an LLC name, it might imply that your business is a trust or trustee, which requires special legal designation or approval.
  • University / College / School: These terms imply an educational institution that offers degree programs or certification. To use them, you would need to be a recognized and accredited educational institution by the state or a national accreditation body.
  • Police: The term “police” refers to a government entity responsible for law enforcement. Using this word in a business name could imply governmental authority, which is misleading and not allowed.
  • FBI or any terms implying Governmental Affiliation: Using terms like “FBI,” “Federal,” or “State” in your LLC name could create the false impression that your business is affiliated with government agencies, which is both misleading and illegal.
  • Charity: The term “charity” implies that your organization is a nonprofit entity dedicated to charitable causes. To use this term, you must be a registered nonprofit organization and comply with relevant charitable solicitation laws.

Restricted Words (Require Special Approval)

These words are not outright prohibited, but their use is restricted. You may need to obtain special permission, meet specific requirements, or provide additional documentation to use these terms in your LLC name.

  • Architect: This term is reserved for licensed architects. If you want to include “architect” in your LLC name, you must be a licensed architect and submit proof of your credentials.
  • Engineer: Similar to “architect,” the term “engineer” implies that your business involves professional engineering services. Only licensed engineers can use this term in their LLC name, and proof of licensure may be required.
  • Doctor or Medical: The use of “doctor” or “medical” suggests that your LLC provides healthcare services or is operated by a medical professional. You must have proper licensing (e.g., MD, DO, or other medical qualifications) to use them.
  • Pharmacy: If your business involves dispensing medication or operating a pharmacy, it is highly regulated by state and federal authorities. You must have the appropriate pharmacy licenses to use this term.
  • Investment: Using the word “investment” may imply that your LLC provides investment advice, manages funds, or engages in investment activities. To use this term, you may need approval from relevant financial authorities.
  • Real Estate: While many real estate companies can use the term “real estate,” only businesses licensed to deal in real estate transactions (e.g., real estate agencies or brokers) may use this term.

Potentially Prohibited Words (May Need Approval or Modification)

These terms may not automatically be allowed in your LLC name, and in some cases, you may need to modify them or obtain additional approval before you can use them.

  • Corporation, Inc., or Incorporated: While these terms are typically used by corporations, some states restrict them from being used in LLC names to avoid confusion about business structure.
  • Fund, Holding, Investment: These terms suggest a financial institution or holding company, which may require additional licenses or regulatory approval to operate legally in those sectors.
  • Savings, Credit, Mortgage: These terms imply that your LLC is a financial institution or lender, and using them requires specific state or federal licensing. Only licensed savings and loan institutions or credit organizations are permitted to use these terms.
  • Medical or Healthcare: These terms imply that your LLC provides medical services, healthcare, or wellness services. To use them, you must prove that your business meets the necessary medical or healthcare licensing standards.
  • Attorney, Law, or Legal: As with “lawyer” and “attorney,” these words suggest that your business provides legal services. If your LLC is not a licensed law firm, you cannot use these terms in your name without specific approval.

How do I File an LLC Name Reservation in the United States? (In steps)

Filing an LLC name reservation is an optional step that allows you to reserve your desired business name before you officially file your LLC formation documents.

Here’s a detailed step-by-step guide on how to file an LLC name reservation in the United States:

1. Check State Requirements for Name Reservation

Each state has its own rules regarding LLC name reservations. Some states require a name reservation, while others do not.

Check your state’s Secretary of State website to see if name reservations are available. Review your state’s guidelines for name reservation to see if there are any specific requirements or restrictions on the type of names that can be reserved.

2. Conduct an LLC Name Search

Before reserving a name, you must confirm that the name you want is available. Search online using your state’s business name search tool to ensure that your desired name isn’t already in use or too similar to another business name.

Be sure to search for variations of the name, including any suffixes (e.g., LLC, L.L.C., Limited Liability Company) to check if your name could cause confusion.

3. Prepare Your Name Reservation Request

Once you’ve confirmed that your desired name is available, prepare the name reservation request. This can usually be done online or by submitting a paper application.

Your state will require specific details in the request:

  • Business Name: The name you wish to reserve, ensuring it adheres to your state’s naming rules.
  • Business Type: Indicate that the name is for an LLC.
  • Registrant Information: Your name, contact information, and possibly a business address.
  • Reservation Period: Most states allow reservations for 30 to 120 days. You will need to specify how long you’d like the name reserved.

4. Submit the Name Reservation Application

Depending on your state, there are two main methods to submit your name reservation request:

  • Online: Many states provide an online system where you can submit your reservation request, pay any required fees, and receive confirmation within minutes or a few business days.
  • By Mail: If your state doesn’t offer online filing, you can submit a physical application. Typically, this involves mailing the completed reservation form along with the filing fee.

Be sure to:

  • Check the fee for filing a name reservation. Fees generally range from $10 to $50, but they vary by state.
  • Verify the processing time for name reservations, which can range from a few hours (if done online) to a few weeks (if submitted by mail).

5. Wait for Confirmation

After submitting your application, wait for confirmation from your state. If everything is in order, you will receive an official confirmation that the name has been reserved for your LLC.

  • If submitted online, you might receive immediate confirmation, or the process could take a few business days.
  • If submitted by mail, the confirmation could take a few weeks, depending on the state’s processing times.

6. Keep Track of the Reservation Period

Your LLC name reservation will only be valid for a specific period, typically 30, 60, or 120 days, depending on your state. Be sure to:

  • File your LLC formation documents within the reservation period to prevent your name from being released and available to others.
  • Extend the reservation if needed. In some states, you can extend your reservation by submitting another application and paying the fee again.

7. File Your LLC Formation Documents

Once your name reservation is confirmed and valid, proceed with filing your LLC formation documents (Articles of Organization or Certificate of Formation) with the state.

Include the reserved name in the LLC formation paperwork when you’re ready to officially register your business.

If you do not file your formation paperwork before the reservation period expires, the name will no longer be reserved, and you’ll need to check its availability again.

Note

Name reservations are typically not required unless you are ready to file your LLC but want to ensure the name is secure.

States that Do Not Require LLC Name Reservation

Several states do not offer a formal name reservation process for LLCs. These states generally do not require you to reserve a name before filing your Articles of Organization (or Certificate of Formation).

Instead, you can directly file your LLC formation documents as long as the name is available.

Here are the states:

  • Alabama
  • Alaska
  • California
  • Colorado
  • Delaware
  • Hawaii
  • Idaho
  • Illinois
  • Indiana
  • Kansas
  • Kentucky
  • Louisiana
  • Massachusetts
  • Michigan
  • Mississippi
  • Missouri
  • Montana
  • Nebraska
  • Nevada
  • New Hampshire
  • North Dakota
  • Oregon
  • South Carolina
  • Tennessee
  • Texas
  • Utah
  • Virginia
  • Washington
  • West Virginia
  • Wisconsin
  • Wyoming
Note

Even in states that do not require a name reservation, you can still check the availability of your desired LLC name using the state’s online business name search tool to ensure it’s not already in use.

Other Business Entities and Naming Considerations in the United States

When choosing a name for your LLC, it’s important to consider other business entities and related factors that can impact your brand.

Here are some key things to keep in mind:

Search for Trade Names and Trademarks

Before finalizing your LLC name, ensure that your chosen name or a similar one isn’t already protected by intellectual property laws.

Trade Name Search

A trade name is the name under which a business operates, and it’s not necessarily the same as the legal entity name.

Check if your business name is already in use in your state as a trade name or “fictitious business name.” This can often be done through your state’s business registration or the Secretary of State’s website.

Trademark Search

A name that’s not already in use as an LLC name or trade name may still be protected as a trademark.

Conduct a U.S. Patent and Trademark Office (USPTO) search to ensure your business name doesn’t infringe on any registered trademarks. If your name is similar to a trademarked name in your industry, you could face legal issues down the road.

Check Domain Name Availability

In today’s digital world, having an online presence is crucial for your business. Before finalizing your LLC name, ensure a suitable domain name is available to represent your business on the web.

  • Search for Domain Availability: Check if the domain name for your business name is available. Many businesses use services like GoDaddy, Namecheap, or Google Domains to search for and register domain names.
  • Consider Variations: If the exact domain name is taken, consider variations of your business name or use different domain extensions (e.g., .co, .net, .org) to find an available and suitable domain.

File for Doing Business As (DBA)

If your LLC wants to operate under a name different from its legal name, you’ll need to file for a Doing Business As (DBA) name, also known as a trade name or fictitious business name.

A DBA allows you to do business under a name that’s different from your LLC’s official legal name.

For example, if your LLC is named “ABC Holdings LLC” but you want to run a restaurant called “Tasty Treats,” you’ll need to file for a DBA to legally use that name.

The process of filing for a DBA varies by state and county. You’ll typically need to register with your state or county clerk’s office, and some states require you to publish a notice in a local newspaper.

Review Social Media Handles

In addition to domain names, your social media presence is crucial for building your brand. Before finalizing your LLC name, check if the name (or a close variation) is available on major social media platforms.

Look for availability on Facebook, Instagram, Twitter, LinkedIn, and TikTok. It’s important to secure a consistent brand name across all platforms to make it easier for customers to find you online.

Note

If your desired name is unavailable on social media, you may need to adjust your business name or choose a variation that’s still aligned with your brand but is available across platforms.

Final Thoughts – Is it Worth it to Search and Reserve My LLC in the United States?

Yes, searching and reserving your LLC name is worth it, especially if you want to ensure that your business name is unique, legally compliant, and available for use.

By conducting a thorough name search, you reduce the risk of legal conflicts which could lead to costly disputes or delays in forming your LLC.

If you decide to reserve the name, you secure it for a specific period, typically 30 to 120 days (depending on the state), giving you time to complete your business formation paperwork without the worry of someone else claiming the name.

Whether you’re just starting or finalizing your plans, reserving your LLC name is a smart, low-cost step that can help protect your business’s future success and identity.

Frequently Asked Questions

What should I do if my desired LLC name is taken?

If your desired LLC name is taken, you can modify it by adding a unique word, changing the structure, or using alternative suffixes like “Inc.” or “LLC.”

How can I check an LLC name in the USA?

To check an LLC name, use the business name search tool on your state’s Secretary of State website. This tool allows you to see if the name is already in use or reserved.

How can I check if a company name is registered in the USA?

You can check if a company name is registered by visiting the Secretary of State’s website for the state where the business operates and searching their online database for business names.

How can I find company details in the USA?

Company details, including business status, ownership, and registered agent, can be found by searching the relevant state’s business entity database on the Secretary of State’s website.

How do I check the status of my LLC in the US?

To check the status of your LLC, visit your state’s online business search tool. Enter your LLC name or business ID number to get the current status of your LLC.

How long does US LLC registration take?

The time it takes to register an LLC varies by state but typically ranges from a few days to several weeks, depending on the processing times and filing method (online or by mail).

How do I register my LLC in the US as a non-resident?

Non-residents can register an LLC by filing the required formation documents, appointing a registered agent with a U.S. address, and providing necessary identification and tax details.

What are the benefits of registering an LLC in the USA?

The benefits of registering an LLC in the U.S. include limited liability protection, tax flexibility, enhanced credibility, and easier access to business financing.

How do I check if an LLC name is taken?

To check if an LLC name is taken, use your state’s business name search tool to determine if the name is already registered or reserved.

Do I need a name reservation?

A name reservation is not always required, but it can be useful if you want to secure a name before filing your LLC formation documents.

How much does it cost to reserve your LLC name in the US?

The cost to reserve an LLC name in the U.S. typically ranges from $10 to $50, depending on the state.

Can two LLCs have the same name?

No, two LLCs cannot have the exact same name in the same state, but they can have the same name in different states as long as the businesses are not operating in the same jurisdiction.

Do I have to include LLC in my name?

Yes, in most states, your LLC name must include “LLC” or “Limited Liability Company” to legally indicate its structure.

Do I need to renew my LLC name?

Your LLC name does not need to be renewed, but your LLC registration may need to be renewed periodically to keep the business active.

Can my business name be different from my LLC name?

Yes, your business name can be different from your LLC name. If you wish to operate under a different name, you will need to file a “Doing Business As” (DBA) registration.

Does my LLC need a DBA name?

An LLC needs a DBA only if it wants to operate under a name different from its legal LLC name. A DBA allows for a separate business name for branding purposes.

Is an LLC name search expensive?

An LLC name search is usually free or low-cost. Most states offer this search tool online for no charge or for a small fee.

What are the common guidelines for naming an LLC?

Common guidelines include choosing a unique name not already in use, including “LLC” or “Limited Liability Company,” and avoiding restricted words like “bank” or “insurance” unless properly licensed.

How do I register my LLC name across different states in the U.S.?

To register your LLC name in multiple states, you’ll need to file your LLC formation documents in each state where you intend to do business, following the state’s naming rules.

Can I reserve my LLC name before officially forming the LLC?

Yes, many states allow you to reserve your LLC name before officially filing your formation documents. The reservation period typically lasts between 30 and 120 days.

How can I prevent trademark infringement when choosing my LLC name?

To prevent trademark infringement, conduct a search using the U.S. Patent and Trademark Office (USPTO) database to ensure your desired LLC name does not conflict with existing trademarks, especially in your industry.

Share The Article :

Similar Posts

Leave a Reply

Your email address will not be published. Required fields are marked *